Events Coordinator & Admin/Bookkeeper (part-time remote)

Major Gift Decisions, Inc. is looking for an Events Coordinator & Admin/Bookkeeper (part-time remote) to support event coordination, executive scheduling, general administrative operations, records management, and light bookkeeping. This role is ideal for someone who thrives on organization, clear checklists, quiet accountability, and getting important details right. The position supports a professional advisory environment where client communication, logistics, billing, and operational follow-through all matter. We need someone who can hold many moving parts together in a calm, steady way.

The role sits at the intersection of operations, events, and administrative support. On the events side, you may help organize meetings, fundraising gatherings, donor dinners, virtual briefings, travel coordination, venue logistics, invitations, attendance tracking, reminder workflows, and post-event documentation. On the administrative side, you may manage inboxes, calendars, shared files, templates, simple data entry, CRM support, invoice preparation, vendor coordination, and records cleanup. On the bookkeeping side, responsibilities may include basic reconciliation support, invoice tracking, expense categorization, payment follow-up, spreadsheet organization, and coordination with accountants or leadership. This is not expected to be a high-level controller role, but it does require accuracy and discretion.

This job is a strong fit for someone who likes to make systems work. You should enjoy creating order, checking assumptions, and noticing details before they become problems. Strong candidates will be comfortable juggling administrative and event responsibilities in the same week. You might spend one morning preparing materials for a remote donor event, another afternoon organizing follow-up notes and calendars, and later the week tracking invoice status or helping update operational files. Variety is part of the role. So is consistency.

We are seeking someone who is dependable and self-managed. Because this role is remote and part-time, time must be used carefully. You should know how to maintain momentum, communicate proactively, and keep work moving without constant oversight. We value people who can create simple systems, document processes, and reduce friction for the rest of the team. If you have supported executives, nonprofit operations, donor events, founder-led businesses, or small professional services teams, that background may map well here.

Bookkeeping exposure is important, even if the work is light. You should understand invoices, receipts, expense categories, and the importance of clean records. Experience with QuickBooks, spreadsheets, basic reporting, or administrative finance support is helpful. You do not need to be a CPA, but you do need to be accurate, trustworthy, and comfortable handling routine financial administration. Administrative maturity matters a great deal in this role because you may see sensitive information and help maintain records that support client work and internal operations.

The events dimension of this role also requires polish. Event coordination is often an extension of brand quality. Whether the event is virtual or in person, we want someone who understands timelines, confirmations, checklists, and communication flow. You should be able to anticipate the details that need to be handled before participants notice them. You should also be comfortable with follow-up after events: recording attendance, organizing next steps, storing materials, and helping ensure that the work produced value rather than becoming a one-off activity.

This role may be especially appealing to someone who enjoys meaningful support work and wants a part-time position with variety and responsibility. We care more about reliability, organization, and judgment than flashy credentials. If you can manage calendars, reconcile records, coordinate moving pieces, keep communication clear, and help a growing business operate more smoothly, you can make a real contribution here.

Success in this position will be measured by quality of execution, reduction in operational friction, accuracy in records and bookkeeping support, dependable event coordination, and the ability to help the team stay organized and responsive. This is valuable work. Done well, it strengthens the entire organization.

Core Responsibilities

• Coordinate meetings, events, reminders, invitations, and follow-up logistics.
• Support administrative operations including scheduling, templates, file organization, and CRM updates.
• Handle invoice tracking, expense organization, and light bookkeeping tasks.
• Assist with vendor coordination, documentation, and process organization.
• Help create calm, organized execution across a distributed remote team.

Qualifications

• Experience in administrative support, event coordination, office management, operations, or bookkeeping support.
• Excellent organization, reliability, and written communication skills.
• Comfort with spreadsheets, shared files, calendars, and routine financial records.
• Ability to work remotely in a part-time role with professionalism and consistency.

To inquire about this role, use the contact form on the main site and include the exact job title in your message.